The 2010 Southwest Conference has now come and gone and the conference was a great success by all accounts. As my last effort as your 2009/2010 SWC Secretary I am sending out the following: A) 2010 SWC Meeting minutes B) Chapter Organization Presentation and C) Updated Southwest Conference Procedures.(B & C will be separate posts)
The Presentation was supposed to be given at the Southwest Conference business meeting but as the meeting ran too long we decided to omit the presentation in the interest of time. The presentation is attached for each chapter to review and use what may work. It is not perfect nor are there any claims that it is…but it is being offered as having worked in other chapters and may be useful to those chapters in need. If nothing is taken from the presentation other than “developing a set of chapter procedures” is definitely beneficial to each chapter than we, as the executive board, will be ecstatic. Chapter procedures will cut down on politics, personalities and a lot of potential problems. Everyone will know who does what, who has authority to do what, what procedures will the chapter be following, etc.
Your new 2011/2012 Southwest Conference Board consists of:
Southwest Conference Chairman: Guy O’Connor (guyncora@cableone.net)
Vice Chairman – West: Glenn Carpenter (glenn72@cox.net)
Vice Chairman – East: Rick Parsons (rick.parsons@yahoo.com)
Treasurer: Tom Slaughter (tslaught@san.rr.com)
Secretary: Chris Capshaw Sr (capshaw1@comcast.net)
I’d like to thank each and everyone of you for your cooperation and assistance during the last two years. While I will no longer be your conference secretary I will not be far. As the new Vice Chairman – West I will be of assistance in any way possible. Feel free to drop me a note.
I’d also like to thank Chris Capshaw Sr for agreeing to take on this new adventure as your Conference Secretary. Remember to keep him informed of elections and changes within your chapter as you did for me…
Thanks again…RWP,
Glenn Carpenter
2010 SWC Meeting Minutes
Southwest Conference Annual Membership Meeting Grand Junction, CO
Date: July 25, 2010 Time 1015-1200 hours
Meeting Called to Order by Chairman Jack Kaylor : _1030_hrs
A moment of Silence observed for members of Heaven 1, all Law Enforcement officers slain in the line of duty, along with those Blue Knights that are sick and distressed.
BLUE KNIGHT PLEDGE was read by:_Glenn Carpenter_ As a Blue Knight I pledge to act with honor and pride to promote motorcycling and motorcycle safety by being an example of the safe use, operation and enjoyment of motorcycles. I will work at all times to improve the relationship between the motorcycling law enforcement community and the general public. The fraternal spirit will always guide me in relating to other Blue Knights.
SECRETARY TO TAKE ROLL CALL:
Chairman: (JK) Jack Kaylor – Present
Vice Chairman East: (RP) Rick Parsons – Present
Vice Chairman West: (GO) Guy O’Connor – Present
Secretary (GC) Glenn Carpenter – Present
Treasurer: (TS) Tom Slaughter – Present
Safety Officer (RB) Richard Bennett – Present
Conference Webmaster: Chris Capshaw Jr– Not Present
GUESTS: _Dave Mulford – Intl President_ ________________
__Lon Strayer – BOG_______________________ __
ARIZONA I Not Represented
ARIZONA II Chapter Represented
ARIZONA VI Chapter Represented
ARIZONA IX Chapter Represented
CALIFORNIA II Chapter Represented (proxy Vote mailed)
CALIFORNIA IV Chapter Represented
CALIFORNIA VI Chapter Represented
CALIFORNIA X Not Represented
CALIFORNIA XI Not Represented
CALIFORNIA XIII Not Represented
CALIFORNIA XIV Not Represented
CALIFORNIA XVII Chapter Represented
CALIFORNIA XX Not Represented
COLORADO I Chapter Represented
COLORADO II Chapter Represented
COLORADO III Chapter Represented
COLORADO VI Chapter Represented
COLORADO VII Not Represented
COLORADO IX Chapter Represented
NEW MEXICO I Chapter Represented
NEW MEXICO II Not Represented
NEW MEXICO III Not Represented
NEW MEXICO VI Chapter Represented
NEW MEXICO VII Not Represented
NEW MEXICO VII Not Represented
NEVADA I Not Represented
TEXAS III Chapter Represented
Declare Quorum: _15_ of 27 chapters present (The procedures called for 10 Presidents/Proxies for a quorum)
SECRETARY’S REPORT: Reading of Minutes of last Annual Membership Meeting in Ventura, CA on June 6, 2009
MOTION TO ACCEPT? _Larry Kunard_ SECONDED BY:_Dale Doucet________
VOTE: All in favor:_15__ All Opposed __0_ Abstentions_0__
MOTION: _Passed_.
Communication: It’s extremely important to maintain your chapter contact information, email address, etc in order to receive timely and vital information. Most chapters have been doing a great job, but it can always be better.
Check out International Website. Excellent source of information. Need membership number to sign on…Password is last name in Capital letters.
Request from floor: Cindy Jacobs (CO II) expressed her thank you to CO VI for assisting her when she needed it recently. She had had an accident breaking her wrist and ankle and CO VI stepped in and made sure she got home, and was cared for.
TREASURER”S REPORT:
Amount is bank: $_5289.46_
Outstanding debt: None
Issues: None
Special Fund donation: $250 donated
MOTION TO ACCEPT?:_Wally Rice_ SECONDED BY:_Larry Meyers_
VOTE: All in favor_15__ All Opposed_0_ Abstentions_0_ MOTION:_Passed_.
SOUTHWEST CONFERENCE SAFETY OFFICER REPORT: (Richard Bennett)
26 safety officers – Richard Bennett received International Safety Award.
SWC VICE-CHAIRMAN EAST REPORT: (Rick Parsons)
Encouraged those in CO, NM, & TX to consider nominating someone to fill this position in the future
SWC VICE-CHAIRMAN WEST REPORT: (Guy O’Connor)
Encouraged recruitment and retention efforts by all chapters. Spoke of the Guidelines being available for those wishing to host a Southwest Conference
SWC CHAIRMAN REPORT:
– Blue Knight of the Year: Gary Harkless
– Lord/Lady Knight of the Year: Judy Hempel
– Amos Elliot Ambassador of the Year Award: Dan Mangiagli
CHAPTER REPORTS:
ARIZONA I None
ARIZONA II 26 members, working with various charities
ARIZONA VI 42 members, quite active, lots of rides, etc
ARIZONA IX @50 members, new website – encouraged everyone to check it out
CALIFORNIA II – None
CALIFORNIA IV 68 members, @20 members at 2010 conference, spoke of Twin Pines Boys Ranch
CALIFORNIA VI 73 members, raised $2000.00 for C.O.P.S
CALIFORNIA X None
CALIFORNIA XI None
CALIFORNIA XIII None
CALIFORNIA XIV None
CALIFORNIA XVII 25 members (@50% active cops), charities: Pediatric Brain foundation, and C.O.P.S. Fallen Officer Ride
CALIFORNIA XX None
COLORADO I @82 members, Top Gun Motor Officer Competition very popular,
Designated charity: Colorado State Patrol foundation
COLORADO II Developed a chapter recruiter award that seems to be working well
COLORADO III 27 members, mainly worked this year at hosting 2010 SWC
COLORADO VI 67 members, check out their website, heavily recruiting, designated charities: Pikes Peak Fallen Officer, and Wounded Warrior Foundation
COLORADO VII None
COLORADO IX @44 members, worked actively for the Special Olympics
NEW MEXICO I 14 members, 100% retention
NEW MEXICO II None
NEW MEXICO III None
NEW MEXICO VI 28 members with 6 potential candidates, Member DC Jackson transferred to Heaven I
NEW MEXICO VII None
NEW MEXICO VII None
NEVADA I None
TEXAS III 14 members
Conference Elections:
Chairman:Guy O’Connor – Motion by Bob Surran Seconded by Ed Rodarte to accept at listed
VOTE: All in favor_15__ All Opposed_0_ Abstentions_0_ MOTION:_Passed_.
Vice Chairman – West:Glenn Carpenter Motion by Ed Rodarte Seconded by Larry Kunard to accept at listed
VOTE: All in favor_15__ All Opposed_0_ Abstentions_0_ MOTION:_Passed_.
Vice Chairman – East:Rick Parsons Motion by Ed Rodarte Seconded by Larry Kunard to accept at listed
VOTE: All in favor_15_ All Opposed_0_ Abstentions_0_ MOTION:_Passed_.
Treasurer:
Tom Slaughter – 12 votes
Frank Carnal – 3 votes
Tom Slaughter elected Treasurer 2011-2012
Secretary:
Jack Aarsvold (AZ VI) nominated: 6 votes
Chris Capshaw (CO VI) nominated: 7 votes
Chris Capshaw elected Secretary 2011-2012
OLD BUSINESS: None
NEW BUSINESS:
1. Southwest Conference Procedure Change Proposal (submitted by Glenn Carpenter):
History: Prior to Conference Procedures being enacted in 2009, all individuals who wished to run for Conference Election needed to announce their decision on May 1st of the even numbered year to the Conference Executive Committee. When the announcement was required was accidentally omitted during the drafting of the new conference procedures. This proposal is to address that omission.
Change the Southwest Conference Procedures to read (proposal in red):
Section 3.12 Officers: For the purposes of conducting business the officers of the conference shall be the Chairman, Vice Chairman (East, & West), Secretary, and Treasurer. A single person may hold the office of the Secretary and Treasurer. Only Regular members of the conference who are currently President of a chapter, or who have previously served in that capacity, may hold the offices of Chairman, Vice Chairman, and Conference Representative. Any regular member may hold the offices of Secretary and Treasurer. Associate and honorary members may not hold any conference offices either by election or appointment.
Those wishing to hold the office of Conference Chairman, Vice Chairman (East or West), shall notify – in writing (electronically or hardcopy) – the Conference Secretary of their intent; not less than 60 but no more than 90 days prior to the Southwest Conference during even numbered years. The Conference Secretary shall then notify all Conference chapters of those names running for office not less than 45 days prior to the Conference business meeting. A one page “biography” (from each candidate) may be forwarded to each chapter at this time.
Pro’s: This allows chapter Presidents to know to whom will be running for office, query their chapters regarding their vote, and add their informed vote to any proxy. This also offers the opportunity for those wishing to run for office to “campaign” with those chapters affected by their potential election.
Con’s: Potential for negative campaigning; negates ability to “pull nominations off the floor”;
– Vote: Accept – _12_ Opposed – _3_ Abstentions – _0_
– Motion: _Passed_
- Open bidding for hosting 2012 SWC
No chapters in SWC submitted request to host 2012 conference.
West Coast Conference Karl Hutchinson proposed having a joint WCC/SWC starting in Provo, UT ending in Bryce, UT during June, 2012
– Motion to accept by Larry Kunard
– Seconded by Kris Ford
– Discussion regarding timing of conference as it conflicts with Colorado State Conference, spouses might not care to move from one town(hotel) to another and then to another.
– Vote: In Favor – _13__ Opposed – _1_ Abstentions – _0_
– Motion: _Passed_
2. June 2011 Prescott Resort & Casino – Guy O’Connor gave presentation
– June 15-17, 2011
– Early registration $95/person
3. “So you’re a chapter” Presentation – Due to the meeting taking so long, this presentation will be emailed to all chapters by Glenn Carpenter.
GOOD OF THE ORDER:
Presentation by Idaho I regarding the 2011 West Coast Conference to be held in Boise Idaho
MOTION TO ADJOURN: Larry Kunard SECONDED BY_Will Draper_
MEETING ADJOURNED: _12:32hrs_
NEXT MEETING JUNE 2011 at Prescott, AZ